New to Windows 7? These Tips Will Make You More Productive

Windows 7 represents a significant improvement over previous Windows operating systems. However, if you don’t know how to use this latest version of Windows properly, you’ll miss out on a host of goodies that’ll help you work more efficiently.

By mastering a few simple tricks, you’ll be able to get the most out of Windows 7.

Find and repair problems without outside help

Is your operating system acting strange? From the Control Panel, click “troubleshooting” to access a series of wizards that will resolve common operating problems. This includes cleaning up systems that are slowed by too much adware and other clutter.

Use AppLocker to block malware

What if you have younger members of the household who insist on installing cumbersome software to your computer? Install too much of this software, and your computer will turn into a sluggish mess.

AppLocker allows you to run and install only programs with your pre-approval. For instance, you can tell AppLocker to only run programs created by reputable companies such as Microsoft. If, say, your kids try to install a program from an unknown publisher, AppLocker will block it.

Preserve battery power

Windows 7 comes with its own power efficiency service. This allows you to access reams of information about how much power your laptop is consuming. This can be important if you’re working from a remote location and you’re not near a charging source.

Share the love

Finally, you can use a Windows 7-enabled computer as a software-based wireless router with the operating system’s Virtual Wi-Fi feature. If you enable Virtual Wi-Fi, any other Wi-Fi devices within range, including tablets and laptops, will view your computer as a new network. These devices will then be able to share your connection.

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Customize Your Android Phone with These Three Tips

Android phones allow for an impressive amount of customization. Simply follow the tips below to create a smartphone that’s as unique as you are.

One-touch dialing

Are there certain numbers that you dial more frequently than others? With Android smartphones, you can set up one-touch dialing for those people whom you call the most. Simply press an open space on your screen and select the “Shortcuts” option. Then press Direct Dial and pick the right person from your list of contacts. Now you’ll be able to call that person simply by pressing a single button.

Home-screen shortcuts

You can customize your Android phone so that you spend less time searching for your favorite web pages, too, by moving your top websites directly to your phone’s home screen.

Do this by pressing and holding onto any site listed in your browser’s bookmarks. Soon, a list of options will pop up. Press the “Add Shortcut to Home” option, and the selected web page will now appear on your phone’s home page.

Organizing with folders

By creating folders on your Android phone, you can better organize everything from your contacts to your most important work documents by grouping these items into their own folders.

For instance, you can create a folder reserved specifically for your most frequently called contacts. If you’re working on an important project for work, you can create a new folder that’s reserved for documents, Web addresses, and contact numbers related to this particular project.

To create folders, press on a blank space on your phone’s screen. When your list of options pops up, press “Folders.” This will allow you to create your own folder and name it. You can then drag and drop important documents, images, and files into these folders.

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How the Hybrid Cloud Differs from the Public Cloud

Cloud computing has certainly caught on among business owners. No surprise there: the cloud offers more computing power, cheaper storage, seamless scalability and the simplicity that comes with someone else taking care of your servers.

But there’s a catch. To take advantage of cloud software and infrastructure, you’ve got to give up some control over your data … Or do you?

Have your cloud and your privacy too

Here’s the thing: not all clouds are the same. There’s the public cloud, the one with which we’re most familiar. But then there’s the hybrid cloud too. As its name suggests, the hybrid cloud is a combination of two different types of clouds, public and private. The hybrid cloud can give your business all of the benefits listed in the first paragraph (power, affordability, scalability and simplicity) without the tradeoffs that come with entrusting your data to an unknown (or unresponsive) quantity.

How might that work in practice? Here’s an example: A business provides some resources in-house. For instance, it might store current consumer data on its private in-house cloud. It might also store employee records, new marketing campaigns, and current proposals to new clients on its in-house storage.

That same business, though, might store older, archived data on a public cloud service. This frees up space on the business’ servers, and allows its in-house computers to operate more efficiently.

At the same time, taking a hybrid cloud approach to data storage allows businesses to take advantage of the space-saving benefits of the public cloud without also exposing their sensitive current data to third-party providers. In other words, the hybrid cloud provides businesses with security, cost-savings, and efficiency.

Why the hybrid cloud approach makes sense

It’s little wonder, then, that so many businesses today are moving toward a hybrid cloud approach. There is simply too much data floating around today for smaller businesses to adequately store. At the same time, businesses in today’s competitive environment don’t want to expose company secrets and sensitive consumer data to either their rivals or hackers.

The hybrid cloud allows businesses to have the best of both worlds.

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7 Deadly Sins of Web Surfing

These days, using the Internet is one of the most dangerous daily activities that you can undertake.  Admittedly, the odds of bodily harm, other than carpal tunnel, are slim.  The real danger lies in the potential impact web browsing can have on your personal identity and financial standing.  Every computer connected to the Internet is a target of malware, viruses, and spyware, all of which are secretly installed onto your PC.  The individuals behind these have one purpose in mind – to collect personal information about you and make money from what they learn about you.

Here are seven things you can do that can help you avoid the dangers:

  1. Don’t have a good hardware firewall router.  Not having a good, separate active hardware firewall between your PC and your modem will let hackers have access to your network.  A firewall is designed to permit or deny network traffic based upon a set of rules and it protects your networks from unauthorized access while permitting legitimate communications to pass.  You want the firewall to have Denial of Service (DoS) protection and use Stateful Packet Inspection (SPI) to protect your network.  (Just look for these on the box.)
  2. Don’t keep your Antivirus updated.  With new viruses coming out every day, one sure way to get a virus is to not update your antivirus product.  It’s bad enough that new viruses can get through prior to the software companies devising a way to stop them, but once a solution is devised, you want to get it.  Update this daily.
  3. Don’t have antispyware.  Spyware infections are just as dangerous as viruses.  They secretly collect pieces of information about you.  With spyware present on your system, you may open yourself up to identity theft and credit card fraud.  You don’t want your PC “phoning home” with your personal information.  Run an antispyware program at least weekly.
  4. Don’t keep your web browser updated.  It’s important to keep your web browser up-to-date with the latest patches.  Patches are coming out much more frequently now than ever before.  Familiarize yourself with the built-in safe surfing features, and tweak the settings to ensure a high degree of protection.  The browser providers realize that they have competition and that customers are expecting them to help provide a safe browsing experience.  Check for updates weekly.
  5. Don’t keep Windows updated.  Again, patch management is a key to keeping your systems secure.  Microsoft sends out security updates once a month on “Patch Tuesday”.  This is usually the second Tuesday of each month.  Run the Windows Update as soon as they come out.  This protects you from exploits to your from your OS, other Windows components, and the Microsoft Office Suite.  Updates for other Windows products such as Microsoft Security Essentials (highly recommended) and Windows Defender are sent out much more frequently.
  6. Click on Pop ups.  Never click on a pop up – whether it is from an antivirus program, Adobe, some other software, or any other so-called updates.  Always go to the website directly to update any programs on your PC.  Follow this golden rule -> If you are not sure, or even if you are sure, never ever click.
  7. Click on a link in an Email – especially if they are from a bank, credit card company, or services like Paypal.  Only click on these if you want to let the world have your personal information.  Never believe an email.  Always go directly to the website by opening up a new browser session and do whatever you need to do.  The same goes for Emails from social media sites.

Identifying where a link goes.  One trick – If you hover over a link with your mouse, is should display the destination website in the bottom left or right of your web browser.  Be sure to look at the last “www” address if there is more than one, as the last is the destination website.


Here is a link where you can find some great information and explanations about malware –  If you have any questions about the security of your IT network, Trinity Worldwide Technologies can help you by assessing your specific IT environment and recommending the proper security measures for your organization.  Please call us at 732-780-8615 for more information.

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5 Features in Windows 7 to Improve Productivity

Microsoft has recently released their new operating system Windows 7.  Many people, including me, have been running Windows XP for a long time.  Things have been working well, so there has been no reason to upgrade.  Now that XP is two generations behind, and many of us are looking to replace our old computers with newer ones we are left with a decision.  Do we continue using an older operating system that has been working or do we upgrade to the new operating system?  Well, with all the productivity enhancing features in Windows 7, plus the speed of Windows 7, there is no reason to not upgrade.  I have recently switched to Windows 7 and will outline some of the key features I have found by using it.


  1. Improved Taskbar – If you have been using Windows XP for any amount of time you may be familiar with a plain taskbar that does not have many uses.  When you first boot Windows 7 you will notice a huge difference in the taskbar.  Sure it may look like the one in Vista, but believe me, it is much better.  First, you will notice that there are no longer any differences between the Quick Launch area and the running programs area.  They have combined the two giving you more room on the taskbar.  You can tell which programs are running by the glass outline over the icon.  You can place any program on the taskbar just by dragging the icon to it, or if you have the program running you can right-click on it and select “pin this program to taskbar”.  This is not the only change though.  In the notification area, the part of the taskbar near the clock, you will see that Windows 7 also hides the running programs.  The difference is the ease in which you can manage what is hidden and what is not for each program.  The last major difference is the taskbar previews.  Just hover the mouse over the open program and move it over the preview to bring that window to the front of the screen.
  2.  Jump Lists – If you are like most people, you want to make access to files and folders easier.  To do this, you probably have lots of items on your desktop.  Whether it is files, folders, or shortcuts, your desktop has probably become very cluttered.  This has worked for so long because there was not an option that was better than this.  Well, now there is.  In Windows 7, Microsoft introduced a feature that will not only clean up your desktop, but make accessing both folders and files quicker.  On the taskbar there is an icon of a folder, for Windows Explorer.  To access the Jump List, all you have to do is right-click on the icon.  Not only will you see folders you have visited frequently, but you can pin folders to the Jump List for easy access all the time.  All of those shortcuts on your desktop for folders you frequently access can now be pinned to the Jump List simply by dragging the folder to the Windows Explorer icon on the taskbar.  The Jump List’s don’t stop there though.  If you have a Word or Excel file you frequently use, you can pin that to a Jump List as well.  Just pin the Word or Excel program to the taskbar, and then pin the document or spreadsheet to that program’s icon just like you did with the folders.  Now anytime you need to access that document there is no need to dig for it or have hundreds of icons on the desktop.  Just right-click the program on the taskbar and choose that file and it will open right away.
  3. Improved Search – In previous versions of Windows, searching for files was always a hassle.  You had to open the Search Companion and then refine your search on what you were looking for.  Microsoft tried to make this better with the Search Indexer, but it was slow and took up a lot of CPU horsepower.  In Windows 7 Microsoft refined the search indexer by building it into the operating system.  Now everything is included in the index, even emails.  Better yet, no more clicking around to get to the search feature, just click the Start button and start typing.
  4. Automatic Recognition of many devices – Throughout the previous versions of Windows installing printers, camera, and other devices was not fun.  Often you would need to load the manufacturer’s software to get it to work, and then with all the extra software running on the computer, it would run more slowly.  Now with Windows 7, many drivers are built in, and the ones that aren’t are automatically downloaded from the internet.  Just by plugging in a printer or another device, Windows will recognize the device and install it for you.  This makes installing devices much faster and keeps your computer running like new.
  5. Aero Interface – Probably one of the most exciting features of Windows 7 is the Aero Interface.  While it might not be the most productive it is very useful, and really fun to play with.  So what is the Aero Interface?  Microsoft introduced the Aero Interface in Windows Vista, but has greatly improved it in Windows 7.  Aero looks like glass, and even allows you to see through parts of the taskbar onto the desktop.  Why is this interface in this list?  Well there are times when this comes in handy.  On the far right of the taskbar there is an area that is the Show Desktop icon.  It is just to the right of the clock.  Previously there was an icon in the Quick Launch for Show Desktop.  When clicked, all the open windows would fall down into the taskbar showing the desktop.  With Windows 7, hover the mouse over the Show Desktop and all the open windows will clear out, giving a glass look allowing you to see through to the desktop.  Move your mouse off of the Show Desktop and all your open windows return where they were.  A new feature in Windows 7, and possibly one of the most productive, is called Aero Snap.  Just drag an open window to the top of the screen and let go and the window will go full screen.  Drag the window to the right or left and get a half screen snap.  This is great when comparing documents.

Switching to a new operating system is often a scary thing to do, but with all the productivity enhancements the upgrade is worth the effort.  I think you will see that Windows 7 will help improve your work and is also fun to use.

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Keeping Your Computing Environment Secure

I am sure you have heard about all the hacking activities going on in the Internet, some even targeting organizations that you would think would have their systems so tightly secured that no one would even think of trying to compromise.

None of us are immune to these hacking attacks.  As small business owners, you might think that no one would be interested in breaking in to your computing system.

You may ask…”Why me?”

Let me tell you that it is not that the hackers are actually targeting you.  To them, your computing system is just one of the myriads of devices out on the Internet. They use computer software that programmatically checks out different Internet addresses to see if there is any vulnerability.  If they see one that responds, the software will try to log in, systematically using a list of commonly used passwords and words or word-combinations from the dictionary.

Many of you have very functional server systems that include remote access capabilities, giving you the ability to remotely work from home or when you are travelling.  Guess what, the hackers use these remote access portals to try to hack in.

Are you alarmed yet?  If not, you should be.  These remote access portals are used by many companies around the world, and are designed to allow secure access for an increasingly offsite workforce.  However, they are only as secure as the weakest link – most often, an insecure or simple password.

So my question is – is your organization still using the default password that was assigned for your users during the initial implementation of your server system?

That password was not meant to be kept around beyond the initial implementation period.  If you are still using that password, or a simple variation of it, I strongly urge you to take immediate steps to change the password to something complicated.

Creating a “strong” password

For example, you could use the first letters of a favorite phrase like “Trust in the LORD with all your heart”.  The password would then be TitLwayh. Now because it would be easy to remember your favorite phrase, you would have no problem remembering the complicated password, but a hacker would have a hard time figuring it out.  To make the password even stronger, substitute the letter “i” with a number “1”, the letter “o” with the number “0”,  and the letter “a” for the character @, which will make the resultant password T1tLw@yh.

How to change your password now

To change your password, while you are already logged on, press Ctrl-Alt-Del and click [Change Password].  Don’t forget to ask all the others in the company to do the same.

If you so desire, you can expire the password of all your users, forcing them to change it at the next login.

Do not wait until your computing system has been compromised before “closing the barn door”. Do it NOW!

By the way, “closing the barn door” once a server and network has been compromised could get pretty expensive, and could be very disruptive to your business.

We value your business. We trust you value our advice.

Posted in: Business, IT Support, Security, Tech Tips for Business Owners, Technology

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6 Yearly PC Maintenance Tips

A little simple maintenance now can help prevent many headaches throughout the year. Regular maintenance is the key to creating a safe, secure, productive environment, protecting your technology, and getting your greatest return on your investment.  This is a customized list of tasks for monthly, quarterly, and yearly maintenance that everyone should minimally perform.

1.      Remove the Junk
At a minimum, run Disk Cleanup: You’ll find this utility on the Start Menu submenu: Start > (All) Programs > Accessories > System Tools.  With less junk files on your computer you will gain back valuable disk space and your computer will run quicker as well.

2.      Patch And Update
Start with Windows Update, and ensure that your operating system is fully up to date with all necessary patches, fixes, and updates.  Do likewise for all your software, especially your antivirus, antispyware, and other security tools, visiting the vendor sites to download any and all updates and patches for your applications and utilities.  Finally, check your hardware vendors’ Web sites for driver and other updates for your video card, audio system, motherboard components, etc.

3.      Reorganize
The end of the year is a great time to reorganize the files and folders on your hard drive.  Some users like to organize first by topics, then by chronology; others do it the other way, first by year, then by topic.

The organizing principle doesn’t matter as long as you end up with an organized “tree” of data files that you can traverse with ease to locate whatever files you may later need.  You want to avoid the too-common syndrome where every data file on the PC ends up in an undifferentiated mass in “My Documents” or in similar, uselessly cluttered, generic folders.

4.      Simplify
While you’re reorganizing your hard drive, keep an eye out for files and software that you no longer use or need.  These can be moved to long-term storage (via backup; or perhaps by moving to an unused disk or partition) or you can simply delete/uninstall them from your system.

Removing unused files and software saves space, avoids clutter, and can actually improve system speed and responsiveness.  For example, keeping large numbers of unneeded files on the system can bog down searches and slow the indexing of the rest of the drive’s contents.  Carrying unneeded software clutters the Registry and may delay system startup and shut down as unnecessary components are loaded or unloaded.

5.      Reorder
Once your hard drive is as organized, cleaned, and simplified as you can make it, reorder the files for fastest access, and to make most-efficient use of the disk space.  This “defragmentation” of the system’s files is best done on a regular basis, but at the very least should be done after a major cleanup.  You’ll find this utility on the Start Menu submenu: Start > (All) Programs > Accessories > System Tools.

6.      Backup
Having come this far, you should backup your files in your newly organized file structure with an external USB hard drive such as the Seagate FreeAgent.  You can also use the built-in backup program that comes with your operating system.  This can be invoked through the menus, or by typing “backup” on the Run line.

Wouldn’t it be great if you could somehow preserve your PC’s current lean, clean, fully-updated and defragged setup so that, should you ever need to in the future, you can restore your PC to its current perfected state in just minutes?  Try a disk cloning product such as Acronis Backup & Recovery.

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5 Great Apps for Your Android Phone

I don’t know about you, but I love my new Android 2.1 based smartphone (HTC Incredible if any of you are wondering). I recently made the jump to Android from an old Windows Mobile 6.1 device and have not once looked back…talk about night and day. Today I will be going through a few of the interesting apps I have found so far while perusing the Android Marketplace. Also, note that the programs that I have chosen today are all free or have free trials, but they usually have a pay for version that removes advertisements or adds some extra bells and whistles to the basic package. Just a quick disclaimer, these apps are all “use at your own risk”; I have them on my phone and haven’t had any issues, but again, your mileage may vary.

1. I know that multitasking is the rage these days, but it can eat up your battery like you wouldn’t believe. It also uses up your phone’s RAM and could lead to the interface slowing down. I found numerous apps that help manage your running tasks, but the one that I have settled on is called “Advanced Task Killer” by ReChild. It has both a free version and a pay for version that removes the advertisement bar from the app’s main screen. I love this app because it has a ton of features to automate the management of the running tasks.

The two features I use the most are the Ignore List and the home screen widget. The Ignore List is exactly what it sounds like; it allows you to choose tasks that don’t get terminated when the program is run. The Home Screen Widget automatically kills all tasks not in the Ignore List with a quick press of the icon. This is quite useful because it allows you to kill all the unnecessary running processes right before you put the phone back down, allowing you to conserve battery time while the phone is in your pocket. It also has an Auto Kill feature that will try to keep the running tasks down to a minimum, but I prefer having manual control over what’s running on my phone.

2. Speaking of battery time, I looked through and tried tons of battery indicators and widgets until I found a widget called “Battery Left” by Preinvent. First, some background, after the first few days of using the phone without an aftermarket battery meter, I found that the built in battery indicator just didn’t cut it for me. It didn’t give me any sort of feedback on what percent of battery power was left or even a general approximation of how much time remained on the battery. “Battery Left” runs on your home screen and provides you two different widget sizes. After a few charge/discharge cycles, it figures out your approximate usage profile and gives you a reasonable approximation on how long your battery will last based on your usage. It took the program a few days to get acclimated to my usage, but so far it has been fairly accurate.

3. I recently ran across an Android App review site where I saw a whole bunch of funny looking things like these at the end of the articles:

Now at first I wondered who got hold of their website code and inserted all the funny looking abstract art. Then, after some research, I found that these were called QR Codes. This is a type of barcode that has the capability for holding a myriad of information. It can contain a hyperlink to a website, personal contact information, a bunch of text, or any other sort of information (in case you are wondering, the three I put there are, in order top to bottom; a link to a barcode reader app’s website, a link to, and my basic contact info).

To read these you are going to need a program that can scan and decode them. The one that I found works very well, has a very simple interface, and is simply called “Barcode Scanner” by ZXing Team. If you download the app through the app store and scan the first code above, it will take you to their website which has a page where you can create your own! It also allows you to scan any barcode, search for the item online, and receive competitive prices and store locations. It makes shopping for products that much easier. There are also apps from online resellers that will scan barcodes while you are in a store and give you the internet prices. However, these often will not scan the QR codes, so it is useful to have them as a secondary app.

4. In our company we use instant messaging to communicate all the time. It is simple to leave it open while at our desks and fire off quick questions to each other. When I’m out at a customer’s site or away from my desk, I still like to keep in touch. I found that “Meebo IM” by meebo works very well across all the popular networks (AIM, MSN, Yahoo, Facebook chat, MySpace, Google Talk, Jabber, and ICQ) and can use both your Wi-Fi and cell carrier’s data network. It certainly beats opening up your laptop just to send a quick IM.

I can only speak for the AIM, MSN, and Yahoo services as those are the three I use, but I will say that the program works as advertised, and I do use it extensively. It keeps each conversation in its own container so that you don’t end up with a multitude of things all going on simultaneously. It also uses the notification bar to show you incoming chat messages which is useful if you are using another application when a message comes in; you can see the message without switching apps.

5. Finally, I’m going to highlight a small app I just ran across recently called “Document Scanner” by Pwn with Your Phone. I am using the trial version which is a full featured fifteen day trial, but the full version is $3.98. This little app allows you to take pictures of pretty much anything and quickly create a .pdf of it. It then allows you to quickly email it, save it to a memory card, or upload it directly to Google Docs.

This is quite handy for all sorts of interesting uses. If you need to quickly email something that you have in hard copy and are out of the office, this little app allows you to do that. Another possible application is using it to keep track of expenses while away or to electronically file your receipts when you don’t have access to a flatbed scanner. You can easily take snapshots of the receipts and email them to yourself, then file the .pdf’s in your computer.

These are just a few of the apps I’ve come across in my time with Android. I’m sure there are many more useful and fun apps out there in the store that I haven’t found yet. Just a quick reality check though, there have been some malicious programs making the rounds in the app store. Make sure you investigate the apps you plan on using before installing them. Go to the developer’s website, read the app reviews, and go through the requested permissions before installing. If anything doesn’t look right, reevaluate use of the program or find an alternate that can do the same things that meets your standard. These three steps can help prevent installing a malicious program that could steal your data or take advantage of your phone. So be safe, have fun, and happy app store surfing!

For more information or to discuss how a smart phone can save your business time and money, please contact John Kalli at 732-780-8615.

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6 Ways Low Cost Computing Can Save Your Small Business Money

Most small business owners see information technology as another expense. But what if IT could save your small business money-particularly when it comes to sales and marketing efforts?

Research shows the most popular strategies to saving money include:

  • Allowing employees to telecommute (26%)
  • Upgrading server infrastructure with the most energy-efficient technology available (16 %)
  • Using mobile technology (15 %)
  • Conducting live meetings that share resources over the Web such, as presentations (14 %)

“You have to take a hard look at your processes,” says Dave Minker, president of CMIT Solutions, an IT consulting firm. “That helps you design a solution that works for you, and helps you realize greater efficiency and organization.” Can smarter IT really do that? Yes.

Here are six ways that low-cost computing can give your small business a lift:

1. Use what you’ve got. Chances are, the resources you need to start saving money with your technology are right in front of you. “For example, most businesses have Microsoft Office installed,” says Neil Moodley, a managing director at FourThirds, a U.K. business consultancy. “That’s a good start. Most, however, could use it much more effectively.”

If users took the time to learn how to build a simple database in Access that tracks customers and orders or to learn how to export data from Access or Excel into Word for a mail merge or to understanding the features of Outlook to organize time and tasks, they could save lots of time and money. “These all need an hour of effort to learn, but once they are understood, huge piles of paper and binders full of orders can be archived away and processes big and small streamlined,” he says.

2. Turn your PCs into phones. Nico McLane, a broadcast media consultant, says she turns to free Web-based services such as Skype or Free Conference to bring clients together and show off her products. “I target ROI on everything I do for myself and my clients,” she says. “I use several tools in concert to achieve the exact type of virtual meeting I need to deliver, to educate potential clients on the power of these tools.”

How much does all of this cost? Usually, nothing, since many of the products offer free trials. This can also save money on travel expenses, since virtual conferences often eliminate the need for in-person meetings. Travel and entertainment costs are typically the second- or third-biggest business expense.

3. Automate processes. Are you still doing invoicing, receiving, purchasing and inventory control the old-fashioned way-by hand? IT can help you automate those processes and save money. Automate your processes as much as possible and trim unnecessary overhead,” says Loren Peterson, the vice president of global solutions for MCNi, which develops automation software that works with accounting applications used by small businesses. “The upfront costs are generally recouped with a few months of purchase.”

4. Outsource when it makes sense. In most small organizations, there’s usually an employee who is responsible for IT, including office machines, copiers and interactions with the phone company. “The problem is, this person usually has another primary responsibility-the job they were actually hired for,” says Brian Rosenfelt of CT Consulting of Independence, a firm that handles outsourcing for small businesses. “As the economy continues to tighten, companies are searching for ways to get more out of their existing employees, but we’ve found that these jack-of-all-trades are spending anywhere from 25% to 75% of their time dealing with [IT related] problems. By shifting resources, allowing your employees to do what they were meant to-and outsourcing the rest to a third party-you can save lots of money.”

5. Get rid of obsolete technology. Perhaps the only thing that’s worse than not using IT to help your business save money is trying to use obsolete technology. Take a fax machine, for example. “Get rid of it,” says Edith Yeung, who organizes the San Francisco Entrepreneur Meetup, a networking group for Bay Area entrepreneurs. Instead of using the traditional fax machine, check out You can save costs for faxing long distance, and you will also save money on paper and save the environment.

The same thing goes for other obsolete technologies such as computer screens that use cathode ray tubes, or old software. These vintage technologies slow down your business and cost money in the form of higher energy bills. Get rid of them and it won’t just speed up your processes; it will save your company serious money.

6. Shift more of your business to the Web. Many small retailers have realized they can target incremental revenues by establishing a Web site to sell from, in addition to their brick-and-mortar store, says Les Cowie, the director of business development for Worldwide Brands, a company that online retailers directly with qualified wholesale suppliers.

But why stop there? Using nothing more than a PC and a broadband connection, your small business can leverage the marketing power of the Internet. Social networking sites such as Facebook, LinkedIn and Twitter let you push sales at virtually no cost to your business.

For small businesses, IT isn’t a problem. It’s a solution. By taking advantage of the technology you already have, outsourcing what you shouldn’t be doing, upgrading and rethinking the way your small business uses technology, you can harness the power of low-cost computing for your company.

For more information or if you would like to see how your business can implement low cost computing to save money, please contact John Kalli at 732-780-8615.

Content By: Christopher Elliott who writes about business travel and mobile computing, and publishes a weekly travel newsletter.

Posted in: Business, Computer Maintenance, Mobile Computing, Security, Tech Tips for Business Owners

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